A business
letter were critical to korespodensi business. Format used for writing letters
particular enterprise. Means a business letter look like this matters because
create impressions on readers. Format letter companies have many done to making
an impression upon readers. A simple format of a help deliver messages it clear
to readers. Based on identasi and penyelarasan paragraph, there are five format
is used in writing letters business. Namely:
1. Full block
style
Writing on full
block style: business letter usually located on flattened left as letter head,
date, inside address, subject, salutation, body of letter, complementary a
close, signature or as a whole of format letter being in a position flattened
left.
Sample Form
Letter Full Block Style :
Sample 1
Format From
Full Block Style
Sample 2
Sample 3
Sample 4
BALL TWO STORES
Jalan Surya
Kencana 16
BOGOR
7 April 2007
Number:
01/A/IV/05
Attachments: -
about
: Book Write
ABC
The CV.
"Self-Reliance"
Road A. Yani 21
JAKARTA
With respect.
From the ad
that was published in Daily Sinar Harapan, published 3 months, we read that the
Lord has sufficient Write ABC inventory book with HVS containing 50 and 60
pages.
Because ads are
sold only explain the "Specials" then the information that we ask Mr.
likes to give further details about the intended price. That we need to ask
about what price and how about the discount or premium that we can get, if we
buy in bulk.
If later the
terms satisfactory and we agree, then we will order at least 30 crates of each
Mr. types of goods to offer it. We really waited for Sir soon as possible, so
we can set the order that will be sent
immediately.
Sincerely,
BALL TWO STORES
Your own name
Director / tri
2. Block Style
When he was
writing a business letter, for example, a letter a request for work you must
pay attention to the format or style of letters and a typeface ( font ) used.
The format of a business letter most frequently used is the block style.
Applying this format all parts of a letter written flattened left with spaces
between lines single / of a sentence and spaced duple inter-intercity alinea or
paragraphs. The image on the latter part of this article is an example of a
business letter with the format of the block.
Sample Form
Letter Block Style :
Sample 1
Sample 2
CV. CENTRAL
ASIA
Pekayon Road
311
SEMARANG
No. 02/A/IV/07
7 April 2007
Attachments: -
Re: Invoice
No.07
Shop.
"Knight"
road Mantingan
zenith
With respect.
Recently, we
have received a shipment of textile quality color assortment Japan and Hong
Kong. His feature is very nice and it drops an average of 10%, as compared to
three months ago. List price for the items we attach with it.
Besides, we use
this opportunity also to question also in sir, that when examining the debtor's
books we found a note next to the debit of Rp. 1.7500.000,00 namely regarding
our invoice No.. 07. According to the agreement Mr. invoice has been paid by
the end of this month. Perhaps because of busy you did not have time to send
the amount of money.
While waiting
for the order sir we expect payment account.
Sincerely,
CV. CENTRAL
ASIA.
3. Semi-block
style
Semi-blok
fromat: in a format this text parallel left and all paragraphs in the letter is
indented. Format shape on this letter on letter head, date, complementary a
close, and signature being in a position flattened right. In the layout uneven
right, but can dibilangg flattened middle. Other parts on a letter as inside
address, subject, salutation, body of letter, and enclosure if terdapatnya
attachment letter,Being flattened on the left.
Sample Form
Letter Semi Block Style :
Sample 1
Format from
Semi Block Style
Description:
1.Kop Letter
2. Date of
preparation of letters
3. Letter No.
4. attachment
5. case
6. The letter
addressed
7. a word of
salutation
8a.
Introduction letter
8b. Explanation
letter
8c. The cover
letter
9. Greetings
Closing
10. Name of
office
11. signature
12. Names to
approach
13. copy
14. Attachment
page letter / initials
Sample 2
Sample 3
Sample 4
JAYA ACCOUNTING
FIRM
Roads Abhimanyu
12
JAKARTA CENTRAL
Number:
1.B/IV/2007
7 April 2007
Attachments: -
Subject:
Examination Books
CV. "Works
Great"
Jalan Raden
Saleh 14
BANDUNG
Sirs,
Replying to a
letter a week ago sir, do hereby proclaim that the Report of the Expert
Examining Trade Books we have sent to Mr. a month ago. The report might not
come to the Lord.
As it turns out
the balance of the year 2003 Mr. profits of Rp 120 million. This advantage is
not big enough we think, given the circumstances Mr CV substantial and
memuskan. We dare to ensure that profits in the coming year could reach 10% if
performed more thoroughly. Outposts such costs would be lowered by several
hundred thousand dollars.
Furthermore, we
suggest that the capital increase Tuan Tuan remember Mr. results obtained in
the past year was difficult to find the necessary capital. Accordingly our
suggestions briefly, to explore all parts of the CV. Sir, we invite to read the
latest report.
Sincerely,
Your own name
Leadershi
4. This format
Indented Style
On the first
line at the beginning of each paragraph starts with a few spaces from the left
side, the distance is usually 1 cm spacing. the writing inside the address and
signature section is done identasi. The magnitude of the identasi on each line
is directly proportional to the order line. For example the first line does not
do identasi, on the second row done identasi 0, 5 cm, in the third line is also
done identasi 1 cm, etc. On the first line of every paragraph begins a few
spaces from the left side. Usually 1 cm spacing distance from the left border.
Here's An
Example Of Indented Style:
Sample 1
Format for
Indented Style
The parts of
the form letter Dent (Indented Style):
1. letterhead
2. Date of
preparation of letters
3. Letter No.
4. Appendix /
Page
5. It /
Attachments
7. a word of
salutation
8a.
Introduction letter
8b. Explanation
letter
8c. The cover
letter
9. Greetings
Closing
10. Name of
office
11. signature
12. Names to
approach
13. copy
14. Attachment
page letter / initials
Sample 2
5. Simplifed Style Format
Simple shapes
(Simplified Style) is a form letter that is almost similar to the shape
Straight Full but only without any greeting and closing greeting. Usually this
letter goes to the people who were working at the company. Sometimes the simple
form of letter writing is very simple without regard neatness and regularity.
The Following
Example Simplified Style :
Sample 1
Format For
Simplified Style
The parts of a
letter from Simple Forms (Simplified Style):
1. letterhead
2. Date of
preparation of letters
3. Letter No.
4. attachment
5. case
6. The letter
addressed
8a.
Introduction letter
8b. Explanation
letter
8c. The cover
letter
10. Name of
office
11. signature
12. Names to
approach
13. copy
14. Attachment
page letter / initials
Sample 2
Modern Office
Equipment Co. Ltd.
98 – 100 Anna
Salai
Cennai – 600002
India
Telephone : 044
26152766
Fax : 044
26152767
6th June 2001
The Manager
ABC Computer
Stores
23 North Usman
Road
T. Nager
Chennai –
600018
Telephone : 044
26156782
Fax : 044
26156780
SIMPLIFIED
STYLE
This is another
modification of the fully-blocked style. This style is used when you write a
letter and you do not know the name and title of the person to whom you are
writing the letter. The salutation and the complimentary closing are used in
this style. The subject is mentioned din capital fonts and that subject need
not be underlined.
Today around
all the business houses, this style is widely used when the writer of the letters
does not want to give importance to formality. Since the formality is not
adopted here, this style goes to the heart of the addressee. This style give
more importance only to the core matter of the letter.
M.N. Ashok
Nathan
Assistant
Manager
Production
6. Hanging
Style Format
Hanging Style
is the Format paragrafnya hang, or leaning more to the left. the form of this
letter on letter head, date, complementary close and signature are in the
position of the Middle letters. The other part on letters such as the inside
address, salutation, body, subject of letter are in the position of left-align.
at the beginning of the paragraph, paragraphs hanging is not spaced.
The Following Example Hanging Style:
Sample 1
Format From
Hanging Style
Portions of the
letter forms hang Alinea (Hanging Paragraph):
1. letterhead
2. Date of
preparation of letters
3. Letter No.
4. Appendix /
Page
5. It /
Attachments
6. The letter
addressed
7. a word of
salutation
8a.
Introduction letter
8b. Explanation
letter
8c. The cover
letter
9. Greetings
Closing
10. Name of
office
11. signature
12. Names to
approach
13. copy
14. Attachment
page letter / initials
Sample 2
Sample 3
Sample 4
DINAS
PENDIDIKAN
SMU NEGERI 5
BEKASI
JL.Gamprit jati waringin pondok gede
No : 009/124/SMU/XIII/2009
Attachments : -
Subject : Meeting Service
Nature : Very Important
Dear.
Mr / Ms
Teachers and Staff Employees SMU Negeri 5 Bekasi
at -
Place
Assalamu'alaikum
wr. Wb.
In connection
with the rise of anarchist action and the more widespread use of illicit drugs
among students, it is very important that we act together, we hereby invite Mr
/ Mrs to attend official meetings that we conduct.
The event, God
willing, will be held on :
Day : Saturday August 15
Time : 08.00 s.d 14:00
Venue : Meeting
Room
Similarly, we
submit this letter, hopefully the father / mother can understand.For your
attention and cooperation father / mother. We give thanks.Wassalamu'alaikum
Wr.Wb.
Knowing,
Dr. Rizki Pratama Indra.S,Pd
Principal SMUN 5
Bekasi
SOURCE :
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